Add corporate documents

Prerequisite: You have activated an SMC Advanced license.

To distribute documents to devices:

  1. On the menu sidebar, under CONFIGURE, click Documents.
    The Documents page is displayed.
  2. Click Add document.
    The Edit document page is displayed.
  3. Enter a category for the document.
    • The Category is the name of the folder in which the document is displayed in the Corporate Documents store on the device.
    • Multiple files can have the same Category.
    • If you leave this field blank, the file will be shown in the root folder of Corporate Documents.
  4. Define settings for the document:
    • Select Copy to clipboard to allow users to copy the document to the clipboard.
    • Select Share document to allow users to share the document.
    • Select Use document offline to allow users to create a Favorite for the document.

      When a plain document from Corporate Documents is marked as Favorite, it will be stored encrypted in the Sophos Secure Workspace app. When sharing the document is allowed, the encrypted favorite file will be decrypted automatically before it is forwarded to other apps. If you clear the Use document offline check box and users already have offline copies, the file stored in Sophos Secure Workspace Favorites on the managed devices will be removed automatically as part of the next synchronization.

  5. Click Show next to Assigned groups and select the group that should have access to the document.
  6. Add a description for the document.
  7. Click Upload a file and navigate to the document. Select it and click Open.

    The document file size must not exceed a certain limit.

    For on-premise installations, the limit is configured by your super administrator. For Sophos Mobile Control as a Service, it is set to 5 MB per document.

  8. Repeat this step for each document you want to distribute.
The document is added to the documents list. It is distributed to the users, who can view it in the Sophos Secure Workspace app.