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https://docs.sophos.com/central/Mobile/help/en-us/index.html?contextId=windows-policy-imap-pop

IMAP/POP configuration (Windows policy)

With the IMAP/POP configuration you add an IMAP or POP email account to Windows computers.

Requirement

To use the %_USERNAME_% and %_EMAILADDRESS_% placeholders as described below, you must configure the user’s Exchange Login and Email Address settings in Sophos Central Admin. See Users.

Setting Description
Account type The type of the email server for incoming email (either IMAP or POP).
Account name The display name of the email account on the device.
Email address

The email address of the account.

If you enter the variable %_EMAILADDRESS_%, the server replaces it with the actual email address.
User display name

The display name of the user for outgoing email.

Use the variable %_USERNAME_% to refer to the name of the user that is assigned to the device.
User name The username for connecting to the inbound server.
Domain The domain part of the credentials for the inbound server (if required).
Password The password for connecting to the inbound server (if required).
Server for incoming email

The host name (or the IP address) and the port number of the server for incoming email (inbound server).

Format: server name:port number

You don’t need to specify the port number if the standard port is used:

  • 143 (IMAP)
  • 993 (IMAP with SSL)
  • 110 (POP3)
  • 995 (POP3 with SSL)
Use SSL/TLS for incoming email Use Secure Sockets Layer for incoming email transfer.
Server for outgoing email

The host name (or the IP address) and the port number of the server for outgoing email (outbound server).

Format: server name:port number
Use SSL/TLS for outgoing email Use Secure Sockets Layer for outgoing email transfer.
Authentication required for outgoing connection

The outbound server requires authentication.

The same credentials as for the inbound server are used, as specified in the User name, Domain and Password fields.
Synchronization period

The time period used for synchronizing emails.

Only the emails from within the specified period are synchronized to the inbox on the managed device.
Automatic synchronization The interval for automatic email synchronization.