Create Application List

  1. In the Management Center, go to Policies.
  2. Go to the Application Lists entry of the Policies list view.
  3. Right-click Template and click Duplicate Application List.
    Template_1 is displayed.
  4. Right-click Template_1, click Properties and enter a new name.
  5. Click OK.
  6. Click on the new application list.
    On the right-hand pane, the content of the template is displayed.
  7. If you want to create Application Lists for Macs, change to the OS X tab.
  8. Go through the list and deactivate applications for which you do not want to apply encryption. Deactivating the Active option to the right of an Application Group Name will deactivate all applications in the group. Deactivating the Active option to the right of a particular application within the group will deactivate this application only.
  9. Add further applications to existing groups.
    1. Right-click the group to which you want to add an application, click New and then Application.
    2. In the Application Name edit field, enter a name of your choice for the application.
    3. Under Process location, specify the path including the executable. You can enter the path manually or you can use the placeholders from the drop-down list.
      You can specify all versions of an application under one Application name. For example Acrobat Reader 11.0 and Acrobat Reader DC under Application Name: Reader
    4. File Extension: The file extensions you specify here do not have any implication for Application-based (Synchronized Encryption) file encryption but for initial encryption of existing files. Existing files covered by encryption policies are not encrypted automatically. To encrypt these files, initial encryption must be performed on endpoints. Files with the file extensions you specify here will be encrypted with the Synchronized Encryption key during initial encryption. You can enter file extensions with or without a leading dot (for example ".txt" or "txt"). Wildcards are not supported.
      The location where initial encryption is to be applied has to be specified when creating a policy for the Application-based file encryption.
      If you deactivate an application group, the file extensions you specified for initial encryption within the group will be deactivated as well.
  10. OS X only: If necessary, add locations to be excluded from encryption to the Excluded location table to ensure proper functionality.
  11. Add further application groups:
    You can use application groups to collect for example all parts of a software suite under one node. This allows you to deactivate all parts by deactivating only the group.
    1. Right-click the Template tree view, click New and then Application Group.
    2. In the Application Group Name edit field, enter a name of your choice for the group.
    3. Add further applications to the group.
  12. When you leave the template view, the system prompts you to save your changes.
  13. Click Yes.
The new application list is displayed under Application Lists in the Policies list view. You can create further application lists and use them in different policies for application-based file encryption.

We recommend that you add all applications that are able to handle the same file types (for example .docx) to the application list. You should not add applications that share data over the internet (for example email clients, browsers).