Sharing information with external parties

The reason for encrypting information is to restrict access to sensitive data. A document with financial information or the latest intellectual property is not something you want to make widely available. However, there are cases where you want to share this information with the outside world. Sometimes you would want this to be still encrypted, other times you may decide this information is no longer confidential.

Different workflows apply to Outlook users and other users.

Tip Make the SafeGuard Enterprise user help available to your users.

Outlook users

For Windows machines with Microsoft Outlook (32-bit version of Office only), users do not have to think about encryption. You can configure Synchronized Encryption so that a message pops up, asking what to do with the file, when users send an email with at least one external recipient and one file attached.

Other users

Windows and Mac users can decrypt files to send them unencrypted or create a password protected file before sharing it.

They can right-click a file, select SafeGuard File Encryption, and then Decrypt selected file. Or they can right-click the file, click SafeGuard File Encryption, and choose Create password protected file. In this case a new file is created with the extension HTML and the recipient can access it with the password the user has defined.

For detailed information, see the SafeGuard Enterprise user help, Send encrypted files via email.