Manage documents

You can perform various operations on your documents, for example encrypt them, move them to a cloud storage, or share them with other apps.

File operations

You can copy, move, rename, and delete files and folders.

Restrictions:

You can’t copy or move files or folders from one cloud storage to another or to device storage.
You can only rename a single file or folder at a time.
Google Drive doesn’t support copying or moving folders.
(iOS) You can’t create folders in Local Storage.

View file properties

You can view file properties like the file size or encryption key details.

If Sophos Secure Workspace is managed by Sophos Mobile, you can also view information about usage restrictions defined by your organization.

To view file properties:

AndroidiOS

Select a file.
Select File details from the File operations menu.

Select a file.
Select File Details from the More menu.

Move files to cloud storage

You can move a file from device storage to cloud storage. The file is deleted on the device.

Note

We recommend that you encrypt files before you move them to a cloud storage.

Add files to favorites

You can collect files in the Favorites list to easily access them. Favorites are available even when the device is offline.

To add a file to favorites:

AndroidiOS

Select Star next to the file name.

Select the file and then Star .

You can also select a folder to add all files in that folder, including its subfolders, to favorites.

Tip

In Android, you can add favorites to the Home screen.

Encrypt files

To encrypt files:

AndroidiOS

Select the files.
Select Encrypt .

Depending on your display size, you might have to select More first.

Select the files.
Select Encrypt from the More menu.

You can also select a folder to encrypt all files in that folder, including its subfolders.

Decrypt files

To decrypt a file:

AndroidiOS

Select the file.
Select Decrypt .

Depending on your display size, you might have to select More first.

Tap the file.
Enter the passphrase.
Select Decrypt.

Use files from other apps

You can use files from other apps in Sophos Secure Workspace.

AndroidiOS

Select +.
Select Import existing.

When you import a mixture of encrypted and unencrypted files you can’t choose to encrypt the unencrypted files. The files are imported with their current encryption status.

If supported, you can also select files in the source app and use Open with to share them with Sophos Secure Workspace.

Select Import Existing from the More menu.

If supported, you can also select files in the source app and use Open In to share them with Sophos Secure Workspace.

The Save to Workspace and View with Workspace activities are turned off by default. To turn them on, tap More in the Share list.

Tip

You can use drag and drop to move files between Sophos Secure Workspace and other apps.

Use files in other apps

You can use files from Sophos Secure Workspace in other apps. To do this, select the file and share as usual.

In Android, some apps let you select documents from Sophos Secure Workspace in their file selection dialogs. For example in Gmail, you can select documents from Sophos Secure Workspace as email attachment.

Note

If Sophos Secure Workspace is managed by Sophos Mobile, your organization may have forbidden sharing for certain storage providers.