Manage documents

You can perform various operations on your documents, for example encrypt them, move them to a cloud storage, or share them with other apps.

File operations

You can copy, move, rename, and delete files and folders.

Restrictions:

  • You can’t copy or move files or folders from one cloud storage to another or to device storage.
  • You can only rename a single file or folder at a time.
  • Google Drive doesn’t support copying or moving folders.
  • (iOS) You can’t create folders in Local Storage.

View file properties

You can view file properties like the file size or encryption key details.

If Sophos Secure Workspace is managed by Sophos Mobile, you can also view information about usage restrictions defined by your organization.

  • (Android) Select a file and then File details from the File operations  menu.
  • (iOS) Select a file and then File Details from the More  menu.

Move files to cloud storage

You can move a file from device storage to cloud storage. The file is deleted on the device.

Note We recommend that you encrypt files before you move them to a cloud storage.

Add files to favorites

You can collect files in the Favorites list to easily access them. Favorites are available even when the device is offline.

To add a file to favorites:

  • (Android) Select Star  next to the file name.
  • (iOS) Select the file and then Star .

You can also select a folder to add all files in that folder, including its subfolders, to favorites.

In Android, you can add favorites to the Home screen.

Encrypt and decrypt files

You can encrypt files, or decrypt them if they’re encrypted.

To encrypt files:

  • (Android) Select the files and then Encrypt . Depending on your display size, you might have to select More  first.
  • (iOS) Select the files and then Encrypt from the More  menu.

You can also select a folder to encrypt all files in that folder, including its subfolders.

To decrypt a file:

  • (Android) Select the file and then Decrypt . Depending on your display size, you might have to select More  first.
  • (iOS) Tap the file, enter the passphrase, and then select Decrypt.

Use files from other apps in Sophos Secure Workspace

You can use files from other apps in Sophos Secure Workspace.

  • (Android) Select + and then Import existing.
  • (iOS) Select Import Existing from the More  menu.

If supported, you can also select files in the source app and use Open with (Android) or Open In (iOS) to share them with Sophos Secure Workspace.

Note
  • (Android) When you import a mixture of encrypted and unencrypted files you can’t choose to encrypt the unencrypted files. The files are imported with their current encryption status.
  • (iOS) You can use drag and drop to move files between Sophos Secure Workspace and other apps.
  • (iOS) The Save to Workspace and View with Workspace activities are turned off by default. To turn them on, tap More in the Share list.

Use files from Sophos Secure Workspace in other apps

You can use files from Sophos Secure Workspace in other apps. To do this, select the file and share as usual.

(Android) Some apps let you select documents from Sophos Secure Workspace in their file selection dialogs. For example in Gmail, you can select document from Sophos Secure Workspace as email attachment.

Note If Sophos Secure Workspace is managed by Sophos Mobile, your organization may have forbidden sharing for certain storage providers.