Additional Policy Example

If your organization wanted to monitor outgoing communications from a particular group for the keywords relating to an internal project, you could create a policy rule similar to the following:

  1. In the Outbound content table, click Add.
    The Policy Wizard is displayed.
  2. Select the Keyword list rule type. Click Next.
  3. In the Add entries text box, enter a relevant keyword and click Add. Alternatively, use the Upload button. When you have added the keywords, click Next.
  4. In the Message Attributes section, click Next.
  5. On the Include Recipient tab of the Users & Groups section, choose Selected groups. Select the group(s) you want to include, and click the >> button. When you are finished, click Next.
  6. In the Message Actions section, select Continue Processing.
  7. In the Additional Actions section, click Add.
    The Add Message Action dialog box is displayed.
  8. Select Notify Select Custom email address in the Configuration section. Enter the administrator’s email address in the Notify users text box. In the Notify options section, add any custom notification subject and message. Select the Attach original message check box if you want the administrator to receive a copy of the original message.
  9. Click Apply
  10. Click Next.
  11. In the Rule Description section, enter a description for the rule. Select the Activate this rule check box.
  12. Click Apply.

A notification is sent to the administrator when emails containing certain keywords are sent by a selected group of users.