If your organization wanted to monitor outgoing communications from a particular
group for the keywords relating to an internal project, you could create a policy
rule similar to the following:
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In the Outbound content table, click
Add.
The Policy Wizard is displayed.
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Select the Keyword list rule type. Click
Next.
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In the Add entries text box, enter a relevant keyword
and click Add. Alternatively, use the
Upload button. When you have added the keywords, click
Next.
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In the Message Attributes section, click
Next.
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On the Include Recipient tab of the Users
& Groups section, choose Selected
groups. Select the group(s) you want to include, and click the
>> button. When you are finished, click
Next.
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In the Message Actions section, select
Continue Processing.
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In the Additional Actions section, click
Add.
The Add Message Action dialog box is
displayed.
-
Select Notify Select Custom email
address in the Configuration section. Enter
the administrator’s email address in the Notify users
text box. In the Notify options section, add any custom
notification subject and message. Select the Attach original
message check box if you want the administrator to receive a copy of
the original message.
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Click Apply
-
Click Next.
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In the Rule Description section, enter a description for
the rule. Select the Activate this rule check box.
-
Click Apply.
A notification is sent to the administrator when emails containing certain keywords
are sent by a selected group of users.