Encryption

Secure PDF exchange (SPX) is clientless email encryption that converts email and attachments to a PDF file and encrypts it with a password.

XG Firewall encrypts outbound emails based on the domain and content you specify in the SMTP policies. Recipients can decrypt emails and then read them, using a PDF reader on their devices, including mobile phone platforms with PDF file support, for example, Android, iOS, Blackberry, and Windows.

To reply, recipients must click the reply button in SPX-encrypted emails and go to the SPX reply portal.

Applying SPX encryption in MTA mode

You can specify SPX encryption in SMTP route and scan policies and Encryption > SPX templates. XG Firewall only applies SPX templates when you configure an SMTP route and scan policy. If you specify more than one method of applying SPX encryption, XG Firewall applies encryption settings in the following order:

  1. Outbound emails from protected domains: XG Firewall applies the specified SPX template to outbound emails from the protected domains you specify in the SMTP route and scan policy.
  2. Data control list: If you specify an SPX template for data protection in an SMTP route and scan policy, XG Firewall applies it to the matching data. It does this only if you haven’t specified an SPX template under Domains and routing target.
  3. Password type specified in SPX templates: For emails that don't match the protected domains or the data control list, XG Firewall applies the SPX template for the password type you specify.

    To apply this SPX template in MTA mode, you must select the template in the SMTP route and scan policy under Domains and routing target or Data control list. If you don't want to specify a protected domain, you can use a dummy domain, such as example.com.

SPX configuration

Specify the SPX template, password, reply, and notification settings.

Name

Description

Default SPX template

The template is applied if senders SPX-encrypt emails, and if you don't select SPX encryption in the SMTP policy.

Select None if you don’t want to encrypt emails.

Keep unused password for

The period for which passwords remain valid if no SPX-encrypted email is sent to a specific recipient. For example, if you specify three days, the password expires at midnight at the end of the third day.

Allow secure reply for

The number of days within which recipients can reply to SPX-encrypted email, using the SPX reply portal.

Send error notification to

Recipients of the SPX error notification.

Error messages are listed in the SMTP log.

Allow password registration for

The link to the password registration portal expires at the end of this period.

SPX portal settings

Warning We strongly recommend you use a unique port for the SPX reply portal. If you aren't using the SPX reply portal, you should disable it on the WAN zone. To do this, add a private, trusted IP address that's unused (for example, an Automatic Private IP Address (APIPA) such as 169.254.0.1) to allowed networks. If you leave allowed networks empty, it defaults to Any because the SPX reply portal is turned on by default in the WAN zone.

Specify the password registration settings.

Name

Description

Hostname

IP address or domain on which the password registration portal is hosted.

Allowed networks

Networks from which password registration requests are accepted.

Set this to Any if you want all recipients of SPX-encrypted emails to access the SPX portal.

Port

Port on which the SPX password registration portal listens. Default: 8094

CAPTCHA: Users signing in to the SPX portal will always need to enter a CAPTCHA. The CAPTCHA is always active for the SPX portal and can't be turned off.

SPX password reset

Enter the email address of the recipient for whom you want to reset password.
Note The sender must send the new password to the recipient for future SPX-encrypted emails.

SPX templates

SPX template specifies the encryption standard, PDF layout, password settings, and recipient instructions.
Tip You can use customized SPX templates for different customer domains with customer-specific text and company logos.