Automating Backups

Configure the appliance to automatically upload system configuration data, log data, and reports data (only available on a management appliance) to an FTP site at regular intervals as a backup.

  1. In the Upload options section, select what data will be backed up:
    Note You must select at least one of the Upload options to enable the FTP server configuration text boxes.
    • Select System configuration data if you want all configurable settings and appliance resources, including your local classifications, to be backed up.

      If you enable this option, you must also select how frequently the system configuration data is backed up. The options are: Daily at midnight, Weekly on Friday at midnight, or Monthly on the 1st at midnight.

      Note Appliance backups do not include network settings.
    • Select Transaction log files at least once daily at midnight if you want your transaction log files backed up daily.

      If you enable this option, you must also select the format in which the logs are backed up: Sophos format or Squid format.

      Note The Squid log format includes the following information to help administrators to review system activity: System time, Duration of transaction in milliseconds, Requesting IP address, Result Code and Status Code, Size of data delivered in bytes, Request Method, URL, Username (if available), Hierarchy Code explaining how the request was handled, and the Object Type that was requested. The Sophos log format lists additional details of the transaction such as the Hostname, Connection Status, Referrer, and User-agent to help Sophos Technical Support troubleshoot potential issues.

      Sophos format logs may be viewed using a text editor. Squid format logs may be viewed using third party Squid log analysis tools, such as Kraken Reports. Sophos makes no guarantees, no warranties, accepts no responsibility, and offers no technical support for such third party programs.

    • [Management Appliance Only] Select Reports data backed up each day at midnight if you want that data backed up regularly.

      If you select this option, you can also save the data to a different location on your FTP server by selecting Use alternative FTP path and, in the adjacent text box, entering the path to the directory where you want the report data to be backed up. This path should be entered using Unix style directory separators (slashes), as this is required by the FTP protocol. For example: /home/admin/swadata/reportdata/.

      Note Report data should be backed up regularly to protect against the possibility of an appliance failure. Report data is restored from the setup wizard used to configure a management appliance, making your data available on the new appliance.
  2. Fill in the text boxes to configure FTP access to the backup host that you want to use to receive and store the backup data:
    • FTP location: [Required] Enter the hostname or IP address for the FTP site.

      Optionally, you can specify a custom port, other than the standard port 21. This must be entered in the form <server>:<port>, for example, If you do not specify a port, the default of 21 is used.

    • FTP path (optional):Enter the directory location on the FTP site. This path should be entered using Unix style directory separators (slashes), as is required by the ftp protocol. For example: /home/admin/swadata/.
    • Username: [Required] Enter the user account name that will be used to access the FTP site.
    • Password: Enter the user account password that will be used to access the FTP site.
  3. Click Verify & Save Settings to ensure that the values entered in the preceding text boxes are valid.
    Note Ensure that the appliance has access to the FTP location before applying the backup settings.

    Click Close to exit the Verify Settings dialog box once the verification process is complete.